Medical Assistant - Administrative

    • Job Tracking ID: 512708-756093
    • Job Location: Scarborough, ME
    • Job Level: Mid Career (2+ years)
    • Level of Education: High School/GED
    • Job Type: Full-Time/Regular
    • Date Updated: January 23, 2021
    • Years of Experience: 2 - 5 Years
    • Starting Date: ASAP
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Job Description:

New England Cancer Specialists is currently offering up to $3000 in sign-on bonuses for experienced Certified Medical Assistants!!

New England Cancer Specialists (NECS) is growing! We are currently seeking full-time Administrative Medical Assistants in our Scarborough Clinic. The Administrative MA will support our patients and clinical teams by assisting with chart prep, education materials, care plans, answering basic patient questions, and more. They will work closely with Nurse Navigators in our physician team models to assure prompt and efficient patient care. They will be cross-trained with our Clinic MAs to offer flexible coverage when needed. The ideal candidate will have experience with administrative tasks as well as experience and a comfort level with clinical tasks.  This  position is eligible for a sign on bonus paid out after 90 days of employment up to $3000 *** Current and former employees are not eligible. 

NECS offers competitive pay, new employees are eligible to earn up to 3.2 weeks of Paid Time Off in their first year with the practice, as well as an additional 10 paid company holidays. We offer medical, dental and vision insurance and eligibility starts 1st of the month after your hire date!

NECS is a private medical practice composed of 15 oncologists and hematologists serving Maine and New Hampshire from 5 different locations. NECS is committed to achieving the best outcomes and providing unmatched support in all areas for every patient. Nationally recognized as 1 of 12 Oncology medical Homes in the nation and the first private practice to become a member of the Dana Farber Cancer Care Collaborative. NECS brings together top clinicians, researchers, and dedicated medical professionals, clinical and non-clinical to create the best possible experience for our patients.

Job Duties:

The Administrative MA Is responsible for performing administrative duties for assigned teams and tumor groups including but not limited to.

  • Prepping visit charts for clinic and telehealth appointments.
  • Printing educational materials and care plans as directed by the provider teams.
  • Printing Medical Certificates as prescribed by providers.
  • Scanning, printing, and faxing required documents.
  • Triaging dashboard calls and resolving per established workflows.
  • Conducting oral adherence calls as directed.
  • Obtaining prior authorizations for non-chemotherapy medications.
  • Completing Disability/FMLA paperwork for patients
  • Assisting in managing patient referrals for testing and other types of visits.
  • Actively participating in team meetings
  • Following standard and practice HIPAA guidelines.
  • Help team Nurse Navigators, PCC’s, and Clinic MA’s as needed.

Weekends: Participation in the weekend Urgent Care Rotation Required 3-4 times per year.

Travel: Periodic travel to other NECS Clinic sights may be needed for coverage purposes.

Experience and Skills:

  • Degree or Certificate in Medical Assisting from an accredited school. 2 years Associates degree is preferred.
  • You must have one of the following credentials or be able to obtain one of the following credentials, based upon the credentialing organizations' eligibility requirements within 60 days of hire:
    • Certified Medical Assistant (CMA) from the AAMA, American Association of Medical Assistants
    • Registered Medical Assistant (RMA) from AMT, American Medical Technologists
    • Certified Clinical Medical Assistant (CCMA) from NHA, National Health Career Association.
    • National Certified Medical Assistant (NCMA) from NCCT, National Center for Competency Testing.
    • Registered Medical Assistant (RMA) from ARMA, American registry of Medical Assistants
    • National registered Certified Medical Assistant (NRCMA) from the NAHP, National Association of Health Professionals.
  • 2+ years of experience as Medical Assistant performaning administrative and clinical tasks.
  • Experience with insurance prior-authorizations, medication refills, and preparing charts is required.
  • Active BLS card is Preferred
  • Experience with, and the ability to understand patient medical records, physician’s orders, and medical orders is required.
  • Understand and conduct yourself per accepted clinical standards and the ability to maintain strict HIPAA compliance.
  • A high level of oral and written communication skills and typing skills are required.
  • Must be adaptable to being in front of patients or able to work at workstations outside the clinic.



  • New England Cancer specialists offers competitive pay and benefits to our employees.  Benefits include medical, prescription, dental and vision insurances.  Short Term and Long Term disability insurances, long-term care insurance, various voluntary plans, tuition reimbursement, generous paid time off and company paid holidays.
  • NECS is committed to helping professionals maintain their certifications by providing them with opportunities to earn required continuing education credits, which may include reimbursement for tuition costs, examination fees, certification fees, recertification fees, testing fees, and licensing fees.
  • Jeans Fridays: for a $2.00 donation employees can wear jeans on Fridays.  100% of this moment goes back to NECS patients in the form of gift cards to help with food, gas, and other daily necessities they have

Equal Employment Opportunity Policy

New England Cancer Specialists provides equal employment and promotional opportunity to all qualified employees and applicants, on the basis of experience, knowledge, training, education, ability to perform the essential functions of a position, and overall performance. All employment and promotional opportunities will be conducted in a lawful basis without regard to an individual’s race, gender, age, religion, national origin, ancestry, color, physical or mental disabilities, sexual orientation, marital status, veteran status, or other characteristic protected under Federal, State, or local law.

If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time by contacting Human Resources at (207) 303-3372 or email us at